Sealed tenders are hereby invited from bonafide and authorized dealers for supply of  Power Tiller, Mini Tractor of some selected brand at the Collectorate Office, Cooch Behar or any other selected site nearby, for procurement of the same by the district collectorate. Around 21 nos. of power tiller and 2 mini tractors of selected brand will be purchased within a very short period. The tenderers who have obtained the PAN No. ,TAN No. from the Income Tax Department need not necessary to produce IT Clearence certificate but the tenderers who did not obtain the same yet must produce the IT clearence certificate. No tender paper will be accepted without the S.T. and P.T. clearance certificate. The tender paper will be received till 2:00pm of 23.05.05, in the office chamber of the O/C Election , Cooch Behar.

The tender papers will be opened thereafter on the same date in presence of the tender committee. The tenderers may remain present at the time of opening the tender if they intend to do so. The terms and conditions are appended hereunder which should be kept in mind at the time of filling up of the tender form. The District Authority reserves the right to accept or reject any or all the tender(s) or withdraw this tender notice without adducing any reason thereof. The brand will be selected after considering the rates quoted by the tenderers and other terms and condition as noted like guarantee/ warranty period, list of accessories, capacity of Engine, and other details as deemed necessary taking into accounts the opinion of the experts as well.

• The tender must be submitted in a sealed cover and with a broad heading of the subject matter . The name of the Agency should be clearly written on the sealed cover.

• It should be clearly typed on the letter pad of the agency describing adequate information about the tenderer’s qualification and detail description of the item to be procured.

• The agencies will have to deposit earnest money of an amount of Rs.10,000 in the form of NSC /Deposit Call Receipt / Deand draft duly pledged in favour of the District Magistrate, Cooch Behar with the tender along with the tender paper. In case of the unsuccessful tenders, earnest money will be released after finalisation of the tenders. In case of successful tenders, the token earnest money will be released on production of written documents after execution of the formal agreement with necessary deposition of security. No interest on the earnest money will be paid.

• The tenderer must sign on all pages at the bottom as a token of acceptance of every terms and condition unless otherwise specified.

• Rate should be quoted inclusive of all taxes and incidental charges per unit basis.

• Sales tax and other taxes to be charged as per norms should be specifically mentioned.

• All tender rate should be quoted for delivery up to the destination. No separate transportation cost for the purpose will be entertained.

• Guarantee period for each item and nature and period of after sales and service facilities should be mentioned clearly.

• The agency should submit evidence that they have supplied instruments at reputed organizations in the past.

• Copy of current tax clearance certificates (income tax / sales tax / profession tax etc.) and trade license should be attached with the tenders.

• Letter of acceptance of the tender and supply order will be placed after finalisation of the tender and delivery of the item should be ensured within next 15 days of the placement of the supply order.

• The District authority reserves the right to reject or accept any or all tenders without giving any reason whatsoever.

• On acceptance of the tender, the concerned party shall remain liable to supply the item unless his earnest money will be forfeited and the 2^nd lowest tenderer will get preference.

• The tenderers must enclose a certificate of authorization of dealership from the parent company.

• Whether covered under DGS& D rate contract. If yes , the DGS&D rate may also be quoted together with competitive tendered rate.